TraceGrid runs your BOQs, supplier quotes, purchase orders, deliveries and progress in one system. Each detail is captured once, by the person closest to it, and every later stage builds on it. Nobody types the same quantity twice.
The problem
The BOQ lives in a spreadsheet, quotes arrive by email, the order is typed into accounting and the delivery note sits in the site office. Every step retypes what the one before it already knew.
KPW-U14-BOQ-R2.xlsx
2.02 · 6" Sch 40 pipe · 156 m
The original
RE: RFQ pipe, urgent
6in sch40 pipe x 165m
Digits swapped: 165 m
Typed into accounting
150NB S40 SMLS pipe, 156 m
Retyped by hand
Paper copy, gate 3
Pipe 6", qty 7
Unit lost: 7 of what?
Rebuilt every Friday
Piping 2.02 · about 60%?
Retyped by hand
156 m becomes 165 m in an email. Nobody notices until the pipe runs short on site.
Buyers, storemen and QSs spend their days phoning around to find out what was ordered, what arrived and what was installed.
On a shutdown, a missing spool discovered on the morning of the tie-in can cost you the window.
See it working
Each detail is entered once, by the person closest to it, and every later stage picks it up. These are the real screens, from the interactive demo.
01
Import the client's BOQ from Excel. Every line gets a home and a history.
02
RFQs for what is not yet ordered, and supplier quotes compared on price and on time.
03
Award line by line. The PO carries the BOQ reference, price and lead time.
04
Received against the PO at the gate, with partials and rejections recorded.
05
Installed quantities, limited to material that is actually on site.
06
Daily reports, client updates and exports assemble themselves.
What changes
When nobody retypes quantities or hunts for paperwork, your buyers, QSs and planners get hours back every week for the work that pays.
Ordered, delivered and installed sit next to the BOQ on every line, so over-ordering and unclaimed extras show up while you can still act.
See which activities are waiting on material days before the window opens, while there is still time to expedite.
Variations are captured with their quantity impact and client approval, so every VO finds its way onto the claim.
Where is the 6 inch pipe? How much is installed? The answer is one click away, with the delivery note attached.
Price new work from the rates and quantities of jobs you have already run, and turn the winning quote straight into the BOQ.
Inside TraceGrid
Short, silent clips from the interactive demo. Every number in them is carried forward, never retyped.
Procurement
Quotes line up against the same BOQ quantities, with a warning when the cheapest arrives too late. Award line by line and the PO fills itself in.
Deliveries
Site receives against the PO at the gate. What arrived, what was rejected and why are captured once, and what is still owed stays open on the order.
Estimating
Rates built up from your price book, revisions you can compare, and a quotation written from the estimate. Mark it as won and the BOQ is already there.
Progress claims
Each claim is valued from captured progress at the BOQ rates, with approved variations and retention. Record what the client certifies and hand it to accounting.
Supplier portal
Suppliers quote online and send their delivery note before the truck leaves. They only ever see what was sent to them.
Planning
The shutdown programme, with material readiness worked out live from purchase orders and deliveries. When a delivery slips, the activities that need it turn red while there is still time to expedite.
Each activity knows the lines it needs, so readiness comes from orders and deliveries.
Which line is short, by how much, and which purchase order is overdue.
Capture a delivery at the gate and the activity turns Ready. Nobody edits the plan.
Modules
Every module is priced per month in rand, with unlimited users. Switch modules on as your team is ready for them.
Projects, BOQ control, variations and the audit trail every other module builds on.
R1,400 per month
RFQs from unordered quantities, quote comparison and approved purchase orders.
R550 per month
GRNs at the gate, progress against material on site and frozen daily reports.
R1,150 per month
Drawings, certificates and delivery notes linked to the records they belong to.
R650 per month
Crew hours and equipment use, booked against the work they were spent on.
R600 per month
A price book and rate build-ups. The winning quote becomes the project BOQ.
R650 per month
Claims straight from captured progress, with retention tracked on every claim.
R450 per month
All nine modules: R6,650 per month, unlimited users.
Monthly prices in ZAR. No VAT is added.
Unlimited users
Capture once only works if the right person does the capturing. That means storemen at the gate and supervisors on the pipe rack, as well as the office. So every TraceGrid module includes unlimited users.
Security
Export everything, any time.
Your project data stays in the country.
Continuous backups, kept in Cape Town.
Personal information handled with care.
Role-based access, with every change recorded.
Founding customers
We are opening TraceGrid to a small group of founding contractors. You get a lower price while you settle in, and a real say in what we build next.
Example: Core module
R980
R1,400 per month
For your first 12 months, then R1,400 per month. The same 30% applies to every module you add.
Questions
Something we haven't covered? Email [email protected] and you will hear back from the founder.
No. You import the client's BOQ straight from Excel, keeping its sections, item numbers, units and quantities. From then on, variations, orders, deliveries and progress are tracked against that baseline.
No. Every module includes unlimited users. You pay a monthly price per module, starting at R1,400 per month for Core, so you can give every supervisor, storeman and QS their own login.
TraceGrid is hosted in South Africa, with continuous off-site backups in Cape Town. Access is controlled by role permissions, and every change is recorded in the audit log.
Yes. Reports and registers export to Excel, and your data stays yours. You can take a full export of your records at any time.
No. TraceGrid handles the project side: BOQs, procurement, deliveries, progress and claims. It exports to SMEasy and similar accounting packages, so your bookkeeping stays where it is.
Yes. Site mode, part of the Deliveries & Site module, lets storemen receive deliveries at the gate and supervisors capture progress and photos from a phone browser.
Founding customers get 30% off every module they choose for their first 12 months, and work directly with the founder on what TraceGrid builds next. Places are limited.
Try the interactive demo to see how a BOQ line moves from import to installed. Then email us to book a walkthrough, and we will take you through TraceGrid using one of your own BOQs.
Interactive demo
Open the demo project and follow one BOQ line from import to installed, right in your browser. Or send us a note and we will walk you through it.